Presenter Resources
July 10, 2026
Presenter or Title Change Deadline
July 17, 2026
Presenter Registration Deadline
July 29, 2026
Launch of Slide, E-Poster and Video Submission Portal
August 12, 2026
Oral and Mini Oral Slide Submission Deadline
September 2, 2026
E-Poster Submission Deadline
September 2, 2026
Poster Video Recording Submission Deadline
TEMPLATES:
GUIDES:
Abstract Submission
- Presidential Abstract Presentation: 7 min, with maximum 7 slides (excluding title and author slides)
- Oral Abstract Presentation: 10 min, with maximum 10 slides (excluding title and author slides)
- Mini Oral Abstract Presentation: 5 min, with maximum 5 slides (excluding title and author slides)
Slide Submission Deadline: August 12, 2026 (Portal Opens on July 29, 2026)
Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Format: PowerPoint 16:9 landscape
Poster Presentation
- New posters displayed daily (September 13, 14 and 15)
- Install: 07:30 – 08:30
- Presenting: 10:30 – 12:00 (September 13 and 14); 10:00-11:30 (September 15). All poster presenters are required to be present at their assigned poster boards to engage with attendees and answer questions.
- Viewing: 10:00–15:30 (September 13 and 14); 10:00-13:00 (September 15)
- Takedown: 15:30–16:30 (September 13 and 14); 13:00 – 14:00 (September 15)
- Poster Printing will be available
Invited Speaker Presentation
- Presentation time as per invite, maximum 1 slide per minute
- Content Guidelines: Balanced, evidence-based, and unbiased
- Format: PowerPoint 16:9 landscape
- Download the Official Presentation Template
- Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Discussant for Oral Abstract Sessions
Important Note: For Discussants, your role is to provide a brief summary of the work that has been presented, commenting on the strengths and weaknesses and placing it in the context of other research/knowledge in the relevant area.
Presentation time as per invite, maximum 1 slide per minute
Content Guidelines: Balanced, evidence-based, and unbiased
Format: PowerPoint 16:9 landscape
Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Poster presenters at WCLC 2026 may present their work in one of two formats:
- In-Person Poster Presentation – for presenters attending the conference in person
- E-Poster Presentation – for presenters who are unable to attend in person but wish to include their work in the program
Both formats require submission of an electronic version of the poster, and presenters may optionally upload a short poster presentation video.
What You Need To Submit
| Requirement | In-Person Poster | E-Poster |
|---|---|---|
| Printed Poster | Required | Not required |
| Electronic Poster (PDF) | Required | Required |
| Poster Video | Optional | Optional |
In-Person Poster Presentation
Printed Poster
Poster Size: A0 landscape (118.9 cm in width x 84.1 cm in height)
- Poster printing service available (details below)
- Poster number will be communicated closer to the conference
- Posters should be displayed under the assigned poster number
- Double-sided cohesive tapes will be provided in the Exhibit Hall to set-up posters.
Poster Session Schedule
Poster presenters must be present during their assigned poster viewing session.
| Poster Set Up Time | Poster Take Down Time | Mandatory Poster Presenter Stand By Time - Poster Viewing |
|
|---|---|---|---|
| Poster Session P1 | 7:30 - 8:30 | 15:30 - 16:30 | 10:30 - 12:00 |
| Poster Session P2 | 7:30 - 8:30 | 15:30 - 16:30 | 10:30 - 12:00 |
| Poster Session P3 | 7:30 - 8:30 | 13:00 - 14:00 | 10:00 - 11:30 |
Electronic Version of Your Poster
- Presentation Format: 16:9
- File Format: PDF
- Multiple slides are allowed
- Slide Submission Deadline: September 2, 2026 (Portal Opens on July 29, 2026)
Recording of Your Poster Presentation (Optional)
- Time: Maximum 5 minutes
- File Format: MP4 (preferred) or MOV
- Aspect Ratio: 16:9
- Recording Submission Deadline: September 2, 2026 (Portal Opens on July 29, 2026)
Please refer to Poster Video Recording Guidelines below for detailed instructions.
Invited Speaker Presentation
- Presentation time as per invite, maximum 1 slide per minute
- Content Guidelines: Balanced, evidence-based, and unbiased
- Format: PowerPoint 16:9 landscape
- Download the Official Presentation Template
- Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Discussant for Oral Abstract Sessions
Important Note: For Discussants, your role is to provide a brief summary of the work that has been presented, commenting on the strengths and weaknesses and placing it in the context of other research/knowledge in the relevant area.
Presentation time as per invite, maximum 1 slide per minute
Content Guidelines: Balanced, evidence-based, and unbiased
Format: PowerPoint 16:9 landscape
Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
WCLC 2026 will offer a poster printing service for poster presenters. This service is intended to provide a convenient option for having posters printed in advance of the conference.
Additional details, including how to place an order, pricing, file requirements, deadlines, and collection information, will be made available on this page once arrangements are finalized.
What You Need To Submit
| Requirement | In-Person Poster | E-Poster |
|---|---|---|
| Printed Poster | Required | Not required |
| Electronic Poster (PDF) | Required | Required |
| Poster Video | Optional | Optional |
In-Person Poster Presentation
Printed Poster
Poster Size: A0 landscape (118.9 cm in width x 84.1 cm in height)
- Poster printing service available (details below)
- Poster number will be communicated closer to the conference
- Posters should be displayed under the assigned poster number
- Double-sided cohesive tapes will be provided in the Exhibit Hall to set-up posters.
Poster Session Schedule
Poster presenters must be present during their assigned poster viewing session.
| Poster Set Up Time | Poster Take Down Time | Mandatory Poster Presenter Stand By Time - Poster Viewing |
|
|---|---|---|---|
| Poster Session P1 | 7:30 - 8:30 | 15:30 - 16:30 | 10:30 - 12:00 |
| Poster Session P2 | 7:30 - 8:30 | 15:30 - 16:30 | 10:30 - 12:00 |
| Poster Session P3 | 7:30 - 8:30 | 13:00 - 14:00 | 10:00 - 11:30 |
Electronic Version of Your Poster
- Presentation Format: 16:9
- File Format: PDF
- Multiple slides are allowed
- Slide Submission Deadline: September 2, 2026 (Portal Opens on July 29, 2026)
Recording of Your Poster Presentation (Optional)
- Time: Maximum 5 minutes
- File Format: MP4 (preferred) or MOV
- Aspect Ratio: 16:9
- Recording Submission Deadline: September 2, 2026 (Portal Opens on July 29, 2026)
Please refer to Poster Video Recording Guidelines below for detailed instructions.
Invited Speaker Presentation
- Presentation time as per invite, maximum 1 slide per minute
- Content Guidelines: Balanced, evidence-based, and unbiased
- Format: PowerPoint 16:9 landscape
- Download the Official Presentation Template
- Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Discussant for Oral Abstract Sessions
Important Note: For Discussants, your role is to provide a brief summary of the work that has been presented, commenting on the strengths and weaknesses and placing it in the context of other research/knowledge in the relevant area.
Presentation time as per invite, maximum 1 slide per minute
Content Guidelines: Balanced, evidence-based, and unbiased
Format: PowerPoint 16:9 landscape
Room Arrival Instruction: Please arrive at the session room at least 10 minutes before the session begins.
Disclosure slide is not required
Presenters Must Comply with The Following Guidelines
- Do not include a disclosure slide (a disclosure summary will be provided to all delegates).
- The presenter must control all content. Commercial interests may not influence scientific content by requiring the use of company slide decks or other materials. Scientific data generated by industry sponsored research is permissible.
- The content of educational activities must be well-balanced, evidence based and unbiased. Generic names should be used to the extent possible.
- Slides, abstracts, and handouts cannot contain advertising, QR codes, corporate logos, trade names, or product-group messages of an ACCME-defined ineligible company.
- Acknowledgments at the close of presentations should be limited to non-commercial entities, e.g., education or research institutions, foundations, patients, other faculty, or researchers. If it is required to acknowledge an ACCME-defined ineligible company only the name may be mentioned. The commercial logo cannot be used.
Technical Requirements
Prepare your presentation using PowerPoint (2000 or later, MS Windows)
Set slide size to:
- “On-screen show”
- Landscape orientation (16:9)
Structuring Your Presentation
- Ensure your presentation has a clear flow:
- Introduction
- Key points / findings
- Conclusion
- Focus on the most important messages
- Identify 2–3 key takeaways for your audience
- Keep slides concise—less is more
Presentation Delivery Tips
- Do not read slides word-for-word
- Use slides as visual support for your verbal explanation
- Speak clearly and guide the audience through your key points
- Emphasize what is most important and why it matters
Slide Design & Formatting
Text & Readability
- Use high-contrast text and background
- Limit text per slide: 5–10 lines or 15–20 words
- Minimum font size: 14–16 pt
Visual Clarity
- Avoid overly dense slides
- Use visuals (charts, graphs) to support key messages
Colour & Accessibility
- Ensure strong contrast for readability
- Avoid using red text or lines, as they may not be clearly visible
Poster Setup & Requirements
- Use the WCLC 2026 poster template, which is set up for the full A0 poster size:
118.9 cm (width) × 84.1 cm (height), landscape format - The poster may be smaller, but must not exceed A0 size
- Ensure your poster is set to the correct dimensions in PowerPoint before designing
Designing Your Poster
Clarity of Message
- Focus on a clear and concise core message
- Highlight only the most important findings so your research can be understood quickly
Recommended Content Structure
- Title & Poster Number:
Display prominently at the top. Ensure it matches the final program. - Authors & Affiliations
- List all contributors
- Highlight the presenter
- Include department, institution, city, and country
- Use superscripts if multiple affiliations are involved
- Introduction – Briefly outline the research question or objective
- Methods – Summarize methodology clearly; use diagrams or flowcharts where helpful
- Results – Present key findings using graphs, charts, and images; include captions for all figures
- Conclusion – Summarize findings and highlight implications or future directions
- References – Include only key references; QR codes may be used to link to additional materials
- Acknowledgments – Recognize supporting individuals or organizations
Additional Notes
- Abstract text is not required, as abstracts are available online
- Disclosure statements are not required on the poster
- Avoid commercial logos and branding unless explicitly permitted
Design & Formatting Tips
Layout & Visuals
- Use a clear and logical layout (column format is recommended)
- Ensure a natural reading flow from top to bottom
- Use high-quality images and charts to support your message
Text & Readability
- Keep text concise; avoid large blocks of text
- Use bullet points where possible
- Recommended font sizes:
- Body text: 30–36 pt
- Headings: 60–85 pt
Fonts & Style
- Use a maximum of two fonts
- Recommended fonts: Arial, Helvetica, or Times New Roman
- Avoid cursive or decorative fonts
Colour & Background
- Use colour to enhance readability, not distract
- Avoid dark or overly complex backgrounds
- Ensure strong contrast between text and background
Technical Tips
- Design your poster using PowerPoint (recommended)
- Ensure all images are high resolution (300 dpi) to avoid pixelation
- Check spelling of all names and credentials (e.g., PhD, MD)
- Avoid special characters in file names to prevent compatibility issues
Working with Content
- Excel charts: copy and paste directly into PowerPoint
- Text from Word: insert into PowerPoint using text boxes
- Images: use Insert → Picture to maintain quality
Printing & Presentation Tips
- Print your poster on high-quality material (matte finish recommended to reduce glare)
- Refer to conference information for onsite printing options
- Your poster number will be provided closer to the conference and will differ from your abstract ID
- Posters must be displayed under the assigned poster number
- Double-sided cohesive tape will be provided onsite for mounting
During the Conference
- Bring handouts or business cards if appropriate
- Be prepared to give a short explanation of your work and engage with attendees
Enhancing Engagement
- Consider including QR codes linking to:
- full papers
- datasets
- additional materials
- Be ready to engage in discussion and answer questions during your session
Final Preparation
- Seek feedback from colleagues or mentors before finalizing your poster
- Practice a short, clear explanation of your research
- Ensure all content is accurate, complete, and aligned with conference guidelines
IASLC encourages all poster and E-Poster presenters to submit a 5-minute video presentation to accompany their work. This video is in addition to the printed poster and electronic poster submission.
Technical Requirements
- Resolution: Minimum 1080p
- Aspect Ratio: 16:9
- File Format: MP4 (preferred) or MOV
- Maximum Duration: 5 minutes
Ensure clear audio quality (use an external microphone if possible)
What to Include in Your Video
- Your video should provide a clear and concise overview of your research.
- Begin with a brief introduction of yourself and your topic
- Present the key sections of your work:
- Introduction
- Methods
- Results (optional for Clinical Trials)
- Conclusions (optional for Clinical Trials)
- Use simple and concise language to ensure your content is accessible
- Include visuals (e.g., graphs, charts, or slides) to support your explanation
Presentation Tips
- Maintain eye contact with the camera
- Speak clearly and at a moderate pace
- Record in a quiet environment
- Use natural lighting and a clean, neutral background
- Dress professionally and avoid colors that blend into the background
Editing & Formatting
- Use simple transitions to ensure a smooth flow
- Add captions where possible to improve accessibility
- Include:
- A title slide
- A closing slide with contact information and acknowledgments
Please note: Videos will be published as submitted. No editing will be performed by the WCLC 2026 organizers.
Before You Submit
- Review your video for audio clarity, visual quality and correct formatting
- Ensure the file plays correctly before uploading
General Presentations
Please login to https://www.abstractsonline.com/dashboard/login.asp?aId=1773&targetMKey={51E2345F-4B4A-4B31-B7D… after the notification deadline of May 27, 2026 to see your results.
All presenter guidelines, templates, and updates are available here on the Presenter Resources page
Your assigned presentation format (Oral, Mini-Oral, Poster, E-Poster, or Poster Tour) is indicated in:
Your abstract acceptance notification, and
The online program listing.
If you are unsure, please contact the Abstract Team at [email protected].
Yes, but only before July 10, 2026 (23:59 MST).
Any requests to change the abstract title or presenter must be submitted to the Abstract Team via email ([email protected]) by the published deadline. Requests after the deadline cannot be accommodated.
Yes. All presenters are required to register for WCLC 2026 by the presentation registration deadline (July 17, 2026).
Abstracts may be removed from the program if the presenter does not complete registration by the deadline.
All presentation materials must be uploaded through the Presenter Portal. Please go to the “Presentation & Poster Upload” tab and follow the prompts to upload your files under the corresponding presentation title.
Upload links and deadlines will be communicated via official presenter emails and displayed in the portal.
Accepted formats include:
- PDF (recommended for E-Posters)
- PowerPoint (.ppt / .pptx)
Please follow the format and aspect ratio requirements listed in the Presenter Resources.
Presenters should arrive at their session room at least 10 minutes before the session begins to ensure a smooth technical setup.
No.
- Poster presenters: Yes
- Poster Tour presenters: Yes
- E-Poster presenters: No
- Oral / Mini-Oral presenters: No
No. Video recordings are optional, unless otherwise specified in direct communications from the conference.
However, uploading a short video recording is recommended for E-Poster presenters, as it allows delegates to better understand your work and engage with your presentation on the Virtual Platform.
Optional recordings should not exceed 5 minutes and must follow the technical guidelines provided.
No.
Commercial logos, promotional content, trade names, and QR codes linking to commercial entities are not permitted in any presentation materials, including slides, posters, E-Posters, or recordings.
Yes. Including professional contact information (e.g. institutional email) is optional and at the presenter’s discretion.
This depends on your presentation format:
- Oral / Mini-Oral: During the live Q&A session
- Poster / Poster Tour: In person during poster viewing sessions
- E-Poster: Via the Virtual Platform chat or email
If you have a conflict during a Poster Viewing Session, a co-author may stand by the poster on your behalf.
For oral or mini-oral sessions, scheduling conflicts cannot be accommodated once the program is finalized.
Yes, until the upload deadline as communicated in the email.
After the deadline, changes may not be possible. Please upload your final, reviewed version before the cutoff.
Failure to present without prior notice may result in:
- Removal of the abstract from the final program, and/or
- Impact on eligibility for future WCLC conferences
For all presenter-related questions, including uploads, templates, or deadlines, please contact [email protected].
Each abstract presenter may present a maximum of two (2) abstracts at WCLC 2026.
If more than two abstracts associated with the same presenter are accepted, at least one abstract must be reassigned to a co-author who meets the presenter eligibility requirements.
Requests for reassignment should be submitted by July 10, 2026 via wclc2026-abstracts@icsevents
Poster & E-Poster Presentations
WCLC 2026 offers three poster-related presentation formats:
- Poster presentation (printed poster, in person)
- E-Poster presentation (digital, no live presentation)
- Poster Tour presentation (selected presenters only; includes both digital and in-person components)
Your assigned format is indicated in your acceptance notification and program listing.
An E-Poster presentation:
- Does not have a live or scheduled presentation time
- Does not require onsite attendance
- Is displayed digitally and on the Virtual Platform
A Poster Tour presentation:
- Is by invitation/selection only
- Requires onsite attendance
- Includes:
- a short, live E-Poster presentation at a scheduled time, and
- an in-person presentation at the printed poster during the Poster Viewing Session
No.
- E-Poster presenters do not present live and do not have a scheduled presentation time.
- Poster presenters present in person at their printed poster during the assigned Poster Viewing Session.
- Poster Tour presenters present live during the Poster Tour and in person at their printed poster.
No. E-Poster presenters are not required to attend onsite. Their presentation will be available digitally and on the Virtual Platform.
No. E-Poster presentations do not have an assigned presentation time. Delegates may view E-Posters at any time during the Conference.
Yes.
Poster Tour presenters are required to:
- Give a short, live E-Poster presentation during the scheduled Poster Tour, and
- Be present in person at their printed poster during the assigned Poster Viewing Session on the same date.
If you have a scheduling conflict:
- A co-author may stand by your printed poster on your behalf.
- This option applies to Poster and Poster Tour presenters.
Please refer to the Presenter Resources page and the email sent to you based on your assigned presentation format.
If you are unsure which category you fall under, please contact the Abstract Team at [email protected].