Exhibitor manual
The exhibitor manual contains essential information, mandatory action items, and deadline dates for exhibitor services. For more information, please reach out to [email protected].
The exhibitor manual was last updated on May 22. If you don’t see the last updated date on the title page, please clear your cache (CTRL + F5). Here are the updated summarized for your convenience, since the manual was first published:
- The Welcome Reception time was changed from 17:45-19:15 to 18:30-19:30
- MECI is able to provide quotes for booth staff, please reach out to them via email to order.
- Island booths require at least 40% visibility/sight lines from each of the four sides
- No truss rigging is allowed for WCLC 2026. Only fabric banners and light-weight materials may be installed on the ceiling.
Exhibitor Items and Deadline
| Items | Mandatory | Due Date |
|---|---|---|
| Logo and Company Write-up Submission | Yes | June 1, 2026 |
| Standard Shell Scheme vs Custom Booth Confirmation | Yes | June 1, 2026 |
| Custom Booth Design Submission | Yes for Custom Exhibits | June 1, 2026 |
| Exhibitor Services Order Deadline | If Required | June 13, 2026 |
| Registration Deadline | Yes | July 13, 2026 |
| Accommodation Deadline | If Required | July 13, 2026 |
| Certificate of Insurance Submission | Yes | July 13, 2026 |
| Stand Worker List Submission | Yes for Custom Exhibits | July 13, 2026 |
| Lead Retrieval Order Deadline | If Required | July 13, 2026 |
| Booth Photography Orders | If Required | August 10, 2026 |
| Freight, Onsite Handling & Storage | If Required | ASAP but before September 1, 2026 |
| Exhibitor Onsite Preparation Meeting | Yes | TBC |
Vendor Forms and Files
- Exhibitor Order Forms
- Lead Retrieval Order Form
- COEX Approved Service Providers